TIPS ON PREPARING YOUR MAILING LIST:
Typed lists are easier to work from than handwritten ones, and once typed, you will use your list over & over to keep track of RSVPs, thank you notes, etc. Please use caps and lower case. I can work in regular text or spreadsheet formats as long as the type is not tiny.
Unless your wedding & reception are very casual, that is, outside with a buffet or not in a church, you will want to set a formal tone by using Mr., Mrs., Miss or Ms. to address your guests, along with their full first names. So Jim becomes James and Liz becomes Elizabeth, etc.
Ms. is used in the same way Mr. is-it doesn't indicate a woman's marital status, so can be used for single women, married women who kept their maiden names, divorced or even widowed women. You may know which form your guests prefer when it comes to Miss, Ms. or Mrs.
Technically, middle initials are not supposed to be used-middle names are either written out or dropped completely.
Some couples today don't want their married women friends to "disappear" into the "Mr. and Mrs. Edward Smith" form of address. The best way around this is to address them as "Jane and Edward Smith", while keeping the "Mr. and Mrs." form for other couples on the list. I find to write "Mr. Edward and Mrs. Jane Smith" is a bit cumbersome, but it can be done also.
Unmarried couples who live together each get their own line on the same envelope, with the woman traditionally being listed first, that is, Ms. Rebecca Tate on the first line, and Mr. Garth Stone on the second. However, if you are primarily friends with the man, you can list him first. These rules are true for married couples when the woman kept her own name also. For same gender couples, again list the person you are closest to first.
Make sure all addresses have "Street", "Avenue", etc., and the five-digit zip code. If you need to find these, the Post Office has a great search engine on their website: www.usps.com/zip4. If you type in the street address and city it will tell you the correct zip code.
The inner envelope is to list guests and children not on the outer envelope. The phrase "and Family" is never used on an outer envelope unless there is NO WAY to find out the children's names-it is considered tacky. Children over 18 should receive their own envelope. Otherwise, they can be listed as "Ashley and Evan" (oldest to youngest) on the inner envelope under their parents, "Mr. and Mrs. Greenwood." Miss or Master and the last name can be added to the children's first names to be more formal.
For guests, "and Guest" on the inner envelope is perfectly fine, but if you know the name of the guest, you can put that instead. It will not go on the outer envelope unless they live at the same address as the person you are inviting. Dating couples who do not live together can also each be sent an invitation to their respective addresses.
I let people know they have the option of using the inner envelope as a place to add a personal touch to close family and friends. Some people like to use "Gramma and Grampa" rather than "Mr. and Mrs. Lawson", or "Kristin" rather than "Ms. Abernathy" for a maid of honor.
Remember to send an invitation to whoever is officiating at your wedding out of courtesy. Please let me know their religious affiliation and title so I can be sure to use the correct form of address.
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